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Borrowing Guidelines

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Borrowing at UW-Green Bay Library

Want to borrow something? Here's a quick look at what you need to know. For full details, see our Circulation Policy.

UW-Green Bay students, faculty, and staff: Use your UW-Green Bay ID as your library card. Bring it with you to check out items.

Visitors from other UW schools or Wisconsin residents: Bring your UW ID or NEW ERA card to the Cofrin Library 3rd floor desk. For more information, see our Services for Visitors page.

Your Responsibilities as a Borrower

  • You’re responsible for everything you check out.
  • Be sure to return or renew items on time to avoid fees.
  • If you lose or damage something, you may be charged for replacement and any overdue fees.

Loan Periods

Item type Undergraduate students Faculty, staff, and graduate students Community members and UW borrowers
Books (General collection) 28 days Semester 28 days
Media (CDs, DVDs, VHS) 14 days 14 days 14 days
Laptops* 14 days 14 days Not Eligible
Games 7 days 7 days Not Eligible
Media room remotes 1 day 1 day 1 day
Microform, Reference Desk Materials, Indexes Use in library only Use in library only Use in library only
Green Bay Symphony Orchestra Scores Contact coordinator of public services.

* First-come, first-served. One per person. Faculty and staff should contact IT.

Renewals

Item Type Undergraduate Students Faculty*, staff*, and graduate students Community and UW borrowers
Books (General Collection Two Three Two
Media (CDs, DVDs, VHS One One One
Laptops None None None
Games Two Three None
Media room remotes None None None

*Faculty and staff who reach the renewal limit may request an extension for reasons like sabbatical, research, writing, or medical needs, pending approval by the Coordinator of Public Services.

Checkout Limits

UW students, faculty, and staff: No limit on most items. Laptops are limited to one per student.

Community members: Limit of 10 items total.

Fines & Fees

  • We’ll send you an email reminder on the due date of your items.
  • Items returned late or in poor condition may lead to replacement charges, processing fees, or overdue fines.
  • UW-Green Bay students, faculty, and staff will lose checkout privileges if fines reach $200 or more.
  • Community users are blocked from borrowing if they owe $5 or more.
Item Type Overdue Charge Replacement Charge
General Collection and Media N/A $100
Laptops* and games $5 per day, max. $15 Actual cost of item
Reservable room keys $5 per hour, max. $15 Actual cost of item

*You must return laptops to the circulation desk. You're responsible for any damage or overdue fees if a laptop is returned somewhere else.

Items are marked lost when they are 28 days overdue. At that point, the borrower will be charged the replacement cost. If the item is returned within another 28 days, the replacement fee will be waived, but overdue fines will still apply.

Fine Appeal

You can appeal a library fine within 28 days of receiving your fine notice. Notices are sent to your UW-Green Bay email. Use the Library Fines Appeal Form linked below to submit your request.

We’ll review your appeal within two weeks. Decisions are based on your statement, library account history, past appeals, total charges, and any other relevant information. Be specific - detailed explanations help us better understand your situation.

Appeals won’t be approved for reasons like:

  • Not knowing library policies
  • Not getting the email notice
  • Forgetting due dates
  • Disagreeing with fine amounts
  • Not being able to pay
  • Lending items to someone else
  • Returning items to the wrong library
  • Being out of town

The decision made by the library is final.

If you wish to appeal a library fine, fill out the online Library Fines Appeal form.